Hey! So this time the tasks seem to be more about on-line learning, planning and saving. First, its about webinars, then online scheduling, and finally making use of online servers as a backup space.
First of all for this project I had to understand what a webinar was -had never heard of them at all before this week. It seems to me that basically it is a multi person webchat where people can discuss differing topics in an open format… but don’t quote me on that.
Now to adobe connect. The uni have the ability to use this software if it is requested for. You can webchat, type, and effectively teach through “whiteboards” and document sending. It can be an effective method of communicating concepts to a group of people who cannot all be in the same location or as a means of explaining a project direction to someone in a more interactive format.
Looks like it could be fiddly from the pictures but it may be an effective programme.
So after thinking about webinars and webchats you decide it would be better to actually be in the same room as the people rather than on the computer. How can you organise meeting people when you don’t know their schedules?
I guess you could be the annoying person who just keeps sending a new email to all and schedule around. But lets be honest, you will annoy people like that, and it causes a good chance for errors to happen. So you think you will just organise a meeting and tell people its time and location and hope they show up. Great! now you have organised food, drinks and a room and you are there alone because nobody was free….
The best thing to do is to try and ask people what days could be good for them in the form of a poll. Now if you are going out with friends then you do this by making an event on Facebook and ask whats good for people. But in the workplace you can’t really do that and not look like a fool!
In steps Doodle polls.
Doodle is a free event planning website which allows you to create a large number of options and invite all the people to partake in the vote. The people can say yes, no or maybe. Then all you do is go through and (fingers crossed!) there is at least one block which suits all… Or at least almost all. Send a mass email to all saying something like “thanks for competing the poll, blah blah blah, the event is booked for…”
Quick. Easy. Effective.
Onedrive, Dropbox, Googlebox, they are all pretty similar ideas. You “own” an account online which can store documents as additional external memory locations. As a personal file store, they can be ok (and very useful if you need a document but don’t have the memory stick etc. with you) but in my own opinion I much prefer holding onto the documents personally.
However, I can definitely say that Onedrive was a life saver in my final year group project. People NEVER wanted to meet in person, but I had to put the whole document together. Onedrive allowed people to upload their sections to a group folder which allowed me to download their work and create the master form.
When it works and people don’t cause issues it is amazing! BUT all it takes is a couple of people to attempt to edit the document whilst others are also editing and the whole system crashes and the work is lost! This is due to the documents online being active files and can be edited in the web-server. Another issue I had was with people thinking that the document online was the most recent when actually I had downloaded the document to my personal space (to stop the crashing issues), so people actively changing the online document did nothing to the final report!
So basically, this file sharing method is absolutely fantastic so long as people talk and work together!